All events will need some form of Event Plan, the detail of which will depend upon the nature, size and impact of the event. This Plan should be a live document which records the development of the event and records any important information (e.g. issues, agreements or amendments that may arise as the event progresses).
For any outdoor event, festival, mass gathering etc. to run safely it is essential that there is suitable and sufficient pre-planning on behalf of all stakeholders involved. The National Fire Chief Council Event Safety Group has developed a suite of best guidance documentation and Fire Safety advice to enable a consistent approach to information giving, gathering, planning and recording.
These documents are intended to supplement, and be incorporated into, the event organiser’s Event Management Plan (EMP).
Event Organisers Checklist
This document has been produced to provide valuable and consistent information and guidance for new or inexperienced event organisers when planning for small to medium sized events and festivals. Equally it can be used as an aide memoire for the more experienced teams when planning for their events. It will help event organisers in the early stages of their event planning and has been developed in such a way that it can provide a consistant approach to information sharing/gathering between event management team and relevant regulatory bodies.
Fire Risk Assessment Templates
Semi-permanent Tented Structures Providing Sleeping Accommodation
The following advice is provided for site layout(s) and spacing where ‘Safari tents’ - ‘Yurts’ - ‘Geo-domes’ - ‘Super-tents’ and similar structures are used as a semi-permanent sleeping accommodation provision. Along with additional fire safety arrangements and guidance, at sites which are licenced. This guidance also covers these types of accommodation units for festivals and the like, which are located away from the actual festival/event site and will provide a starting point for any fire risk assessment considerations.
The aim of this information is to simplify and standardise the spacing and layout requirements for existing and potential new locations for site licencing. Also, to clarify provisions within the tented structures to reduce fire risk and provide advice on the extent of fire detection and warning, because of the limited information in the public domain where no set criteria has been established.